• Office Services Clerk II

    Wayne State University
    Job Description

    To apply: https://jobs.wayne.edu/applicants/jsp/shared/position/JobDetails_css.jsp

    POSITION PURPOSE

    Perform a variety of routine clerical and general office duties in an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University.

    ESSENTIAL JOB FUNCTIONS

    Compile, calculate and provide reports, statements or information regarding the personnel or activities of an assigned unit, e.g. summary of travel expenses, status reports of program applicants and academic examination score reports.

    Provide typing duties of a standard and non-standard nature in support of an assigned unit of the University. Compose straight forward correspondence, type grants and manuscripts as well as routine University forms.

    Perform receptionist duties to ensure messages and correspondence are relayed in a timely and accurate manner. Receive, direct and screen calls; take messages.

    Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS), internal billing systems or the General Billing System (GBS). Prepare and process billings; track requisitions and expenditures; receive and post payments.

    Perform scheduling duties as required by assigned unit. Schedule meetings and appointments, make travel arrangements and reserve classrooms and media equipment to assist with the punctual and efficient operation of events, seminars and courses.

    Maintain, modify and update the record of an assigned unit. Retrieve and compile information and purge files in order to provide current and accurate data.

    Monitor and keep inventory of office supplies and forms and place orders as needed to maintain appropriate supply levels.

    Prepare and process time reports and payroll actions. Review and correct time-sheets and exception reports to assist with the accurate and timely payment of University personnel.

    Provide functional supervision to clerical support personnel. Assign and review work. Train in appropriate methods and procedures.

    Perform related work as assigned.  


    SPECIFIC REQUIREMENTS

    Ability to adjust schedule at times depending on the needs of the facility each semester.

    Assist faculty with classroom set-up, issues related to audiovisual and/or technology and general computer related issues.

    Open and close facility and maintain a secure environment  


    QUALIFICATIONS

    High school graduate with some progressive clerical or secretarial experience or an equivalent combination of education and/or experience.

    Ability to operate standard office equipment including wordprocessor, personal computer and software needed for storing, retrieving, formatting and integrating data.

    Experience providing functional supervision or work leadership desired.

    Good organizational skills.

    Ability to communicate effectively with others.

    Ability to perform basic bookkeeping duties.

    Ability to type with speed and accuracy, including medical, legal or bilingual terminology.

    May be required to use transcription skills.

    Typically, incumbents have held lower level clerical and/or secretarial positions.  


    Location is at the Schoolcraft Center in Livonia, MI

    Work schedule Monday-Thursday, 3:30 pm - 8:30 pm  

    Contact Information
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