The Grants and Contracts Administrator is responsible for providing professional support for post-award activities related to grant and contract awards and funding. Activities include compliance monitoring, payment processing, expense reporting, quarterly forecast reporting, reviewing source documents, and the coordination of fiscal monitoring responsibilities. This position is responsible for the preliminary preparation of federal reporting and facilitation of all financial reporting information exchanges between SEMCA and assigned partners. This role provides technical support to partners relating to grant financial compliance and reporting and is responsible for ensuring federal grant programs are operated in compliance with regulations and grant funder requirements.
Essential Duties and Responsibilities
- Proactively manages fiscal activities to achieve successful outcomes for assigned grant programs.
- Maintains and implements policies and procedures to ensure that the agency/grantee and its sub-grantees activities comply with laws, regulations, and funder requirements related to the program
- Trains and provides fiscal technical assistance to staff and sub-grantees on compliance policies and procedures. Serves as primary point of contact and acts as agency “expert” for assigned grant programs
- Leads the fiscal preparation for audits by the funder, auditors, and other relevant parties
- Exercise independent judgement in the management of all phases of post-award grants and contracts administration, including monitoring award compliance, budgets, and reviewing and approving expenses
- Performs quarterly internal audits of assigned grant partners
- Maintains audit tools such as risk assessments, audit report templates, and audit/monitoring guides, and monitor the sub-grantees on these items
- Performs external audits on sub-grantees
- Identifies and explores opportunities for continuous quality improvement in departmental services
- Leads departmental process improvement working groups, prepare and/or reviews and provide feedback on department policies and procedures, manuals, and guidelines, as requested
- Creates and monitors corrective action plans, as needed
- Provides assistance with partner meetings, including but not limited to, scheduling meetings, developing meeting agendas, convening partners, preparing presentations, and presenting at meetings
- Other duties as assigned by supervisor
All SEMCA team members are expected to be technically competent and committed to continuous development of their skills. The following skills, knowledge and education or certifications are specifically required for this position.
- Bachelor’s degree in finance, accounting or related field, or Associates degree with five (5) years of non-profit or governmental experience
- Minimum two (2) years of experience in finance, accounting, and/or research post-award administration
- Knowledge of and working experience with federal grant funding laws, regulations, and policies and procedures
- Ability to understand, interpret, and communicate federal grant funding laws, regulations, and policies and procedures to staff, stakeholders, and partners
- Excellent organization skills and strong attention to detail
- Strong ability to communicate effectively, both verbally and in written form
- Ability to identify and mitigate risks related to federal grants
- Strong analytical capabilities including mathematical calculations and the ability to breakdown complex ideas
- Demonstrated ability to take initiative, work independently, and think strategically
- Excellent organizational and time management skills
- Strong computer skills including proficiency using Microsoft Office products – Word, Excel, and PowerPoint
- Demonstrated experience administering federal grant programs
- Demonstrated experience with leading projects or teams
A complete and submitted job application is required for consideration of employment. Please apply using the link below-
Pay range is $48,000-$56,000 with a competitive benefit package including medical, dental, and vision insurance, 403(b) retirement plan with employer match, paid holidays, and paid time off.